18th West Coast Protein Crystallography Workshop

Presentation Instructions for WCPCW 2007

INSTRUCTIONS FOR ORAL PRESENTATIONS

[ These instructions have been updated on November 14, 2006. ]

You are urged to bring your presentation on your own laptop computer or else on a CD or a USB stick keychain disk drive. If your presentation is on a computer, please appear at the podium 30 minutes before the session in which your presentation lies begins, to connect your computer to the cable numbered according to your talk (1 for the first etc..), open the first slide and leave your computer connected. A KVM switch box will be there. As you begin your talk, simply switch to your number on the box.

If your presentation is on CD/USB stick it must be placed onto an appropriate computer ahead of time! If it contains embedded files, please make sure these files are also transferred to the CD or drive. A Mac and a PC running Microsoft Powerpoint will be available for downloading your files.

Because the talks must be focused and concise (15 minutes plus 5 minutes questions), there is little time for transition between speakers. Please help us to make the transitions as smooth as possible by thoroughly checking your talk and making sure that you know how to get your computer live immediately after the preceding speaker. Above all, please be sure that your talk portion falls within 15 minutes, as one of the great features of this meeting is the discussion, and the participation of your colleagues in the audience.

Should you require any other equipment, please be sure to notify the organizers as soon as possible, and be sure they are aware.

AV Coordinators

In addition to the 30 minutes before presentations, our AV coordinators will be available at the following times to assist speakers. The Session chairs should also check with the speakers in their session and be available 30 minutes before their session to confirm that all talks are loaded and/or computers are linked to the KVM box and to resolve help problems with the AV coordinators and speakers.

AV COORDINATOR AVAILABILITY
Sunday 3:30 to 5:30 pm in Merrill Hall for Sunday night, Monday morning speakers
Monday 1:30 to 2:30 pm in Merrill Hall for Monday night, Tuesday morning speakers
Tuesday 1:30 to 2:30 pm in Merrill Hall for Tuesday night, Wednesday morning speakers

Please be in the front row and prepared to be fitted for the wireless microphone prior to your presentation.  This will occur during the last minutes of the preceding speaker.

Our AV coordinators are obtainable while at Asilomar; below is their contact information.

Andy Karplus at ( ; 541-737-3200)
Andrea Hall ( )
Andrea Voth ( )
Donnie Berkholz ( )

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INSTRUCTIONS FOR POSTER PRESENTatIONS

The first author and title of your poster will be posted on the website. If there are any changes you need to make, please contact our poster facilitator Richard Brennan () OR Andy Karplus () immediately.

POSTER SPECIFICATIONS
Maximum poster size is 4 feet in width, 4 feet in height. However, if you require additional space, your poster can hang down below the edge of the poster board.

Poster boards will be available for setup on Sunday, March 11 from 4:00 to 6:00 pm, in Fred Farr forum and Kiln, and should be removed by the end of the social event on Tuesday, March 13 (Tricord will collect the poster boards at 6 am on Wednesday). The maximum poster size is 4 foot by 4 foot. Pins for mounting the posters will be provided. Posters will be numbered according to the abstracts in the Program book for the meeting. Please locate your assigned poster number in the section Author Index. We will also provide cards for you to indicate when you plan to be present at your poster.

All posters will be up for viewing for the entire duration of the conference, including both Poster Sessions and the evening social events. The Poster Sessions are Monday and Tuesday from 3:30 until 6:00 pm.

Three $200 poster awards will be available. The judging will be done by a set of experts and will be based on three criteria: (1) the ability of the poster itself to effectively convey the work, (2) the ability of the presenter to convey the work and (3) the innovation/impact/quality of the work itself.

Thank you for your participation in this exciting program. We wish you well and look forward to your presentation.

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